The Community Preservation Committee meeting on June 9, 2026, began with the approval of meeting minutes from March 10th, March 17th, and April 14th. The approval process involved some confusion over member attendance, resulting in one abstention on the vote for the April 14th minutes. Following the minutes, the committee reviewed a progress report for the Cornell Pond Trail Design, noting that a final invoice for $13,345.50 was forthcoming. The primary focus of the meeting was the approval of several invoices. The committee unanimously approved a payment of $2,800 to Paul Showkat and Company for the Aikin House basement project and $6,700 to Ronald Perry for four kayak racks at Dias Landing. A third invoice for $12,000 to TNT Grave Stone Solutions for work at the Joseph Davis Cemetery sparked discussion. Committee member John raised concerns about the lack of detail in the invoice, such as a per-stone cost breakdown. After discussion, the committee voted to conditionally approve the payment, pending the receipt of more detailed backup documentation from the vendor. The committee also reviewed the Aikin House closeout report. In other business, the committee reviewed and unanimously approved sending letters of appreciation to former members Margaret and Joe for their years of service. Finally, the committee discussed scheduling their next meeting. Due to several members being unavailable on the proposed date of July 14th, they agreed to reschedule the meeting to July 7th. The meeting was then adjourned.
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Public / Other
Okay, I don't need to deliver a speech about the open meeting law.
0:10God, that's all I've been hearing.
0:11Uh and and I'm going to call it and this is being recorded, so Anyway um okay, we have minutes.
0:23Yes, we do.
0:24And We have three checks.
0:27And we have the minutes of March 10th.
0:33Does anybody have any comment or No.
0:42Uh I'd make a motion to accept the meeting minutes and approve the meeting minutes of March 10th.
0:47Second.
0:49Motion in favor.
0:50I'm sorry, I didn't discuss I didn't see those. Did you send them out? What day did you send that to you?
0:56I Um I got them I got them on I get them off the website.
1:04I didn't get it.
1:07Okay.
1:08And tell me I didn't send them.
1:10Let's see, yesterday.
1:12Yesterday? Thank you, Michael.
1:14Mhm.
1:14I didn't get it on that. I got it on that.
1:17at that.
1:18Where did you get them, Jim?
1:20I didn't get them, yeah.
1:22But I got it off of the Oh, here we go.
1:24Oh, thanks, great.
1:26Yes, I read them.
1:28Um It was in my uh spam.
1:33Oh, I did. I'm um opened this up, but I think I got to recuse myself on one of them.
1:41Okay.
1:43Um recuse myself from I got it.
1:48Which one we voting on?
1:49Well, you weren't you It says here you were present.
1:52The 14th he wasn't.
1:53Yeah, there was one I wasn't. I I'm looking at them now.
1:57The March 10th one right now is the motion.
1:59one I was here.
2:00Yeah.
2:00So I can vote.
2:01Yep.
2:01So Michael made the motion and Joan seconded it.
2:04Yes.
2:04Those in favor?
2:06I.
2:06I.
2:06I.
2:09Uh March 17th.
2:15Motion to approve as written. Written.
2:20So there's a second?
2:22Second.
2:23Those in favor?
2:25I.
2:25I.
2:28April 14th.
2:35I am moving to I have to recuse. I was not here on April 14th.
2:42So I have to amend that.
2:44Yeah, I was absent on April on April.
2:46No, that's fine.
2:48And Megan you I apologize. I was here for April. It was May. It was last month. This is June. I'm off a month in my head.
2:54I was I missed last month.
3:04So who made the motion on that?
3:07Uh John.
3:09No, I can't.
3:10Oh, you didn't. That's right. You said you Who made the motion?
3:13Nobody.
3:13Nobody made the motion.
3:14We stopped.
3:16Is there a motion to approve?
3:17I will make that motion for April. I can do that.
3:22I'll second.
3:25Hm?
3:26A second of the motion.
3:28I second.
3:29Second.
3:30Those in favor?
3:33Uh those in favor?
3:35I.
3:35I.
3:37Abstain.
3:41Yeah.
3:41Okay. Um They're all there.
3:44This is the one I I couldn't I get my crib notes.
3:48Yeah, I know.
3:52The uh um Cornell Pond Trail Design um I guess we just I don't think I had sent the progress report, but I did get it. So, if you want me to just read through it.
4:08But Did you have one of those? Did I send a progress report to all your people?
4:12It must be if I found it in my email.
4:14Okay.
4:15Um I can ask what progress Cornell Pond Trail Design.
4:20I don't recall seeing it.
4:21Okay, so why don't we pass that around?
4:24And Or you want to just read it, Buddy usually just gives the highlight.
4:27Hm?
4:28Buddy just gives the highlight of it.
4:30You want to do that?
4:32Oh The uh consultant has completed all tasks associated with the project.
4:40Um and there is a request for disbursement of 13 345.50.
4:48So we need to accept the No, I don't think we should do that.
4:54It's just an announcement.
4:55And do we have an invoice for that?
4:57Not yet. No.
4:58Not yet. Okay, so we just know it's coming.
5:01Yep.
5:02Okay.
5:03Uh We are going to do the invoices.
5:05Hm?
5:06We're going to do the invoices next.
5:07Do we have an invoice We have a lot of invoices.
5:10Okay.
5:10Okay.
5:12I think we need Okay, we don't have an invoice for Cornell one in particular.
5:17Oh.
5:18So, what what happened was you switched over from two to three, but that's okay.
5:22Let me go back to what what the leader said to I'm sorry, folks.
5:30That's not Yeah.
5:31Um Yeah, she's suggesting that we approve approve any invoices.
5:37Okay I'll um Okay.
5:42What do we have for invoices?
5:44We have one from Paul Shikap.
5:46Who's Which is The This is to deal with um the Aiken house, yes. So, this is the balance of $2,800.
5:55Okay.
5:56And it So, Buddy had reviewed the codes out report. I don't know if it was May, April. So, I have that when we paid the initial 22,000. If anybody wants to read, see it.
6:08Yeah.
6:10Um it was sent to us.
6:11It was sent.
6:12Okay.
6:13I have been inundated with flying bees and that I don't know what I've I don't know where my head is today. So, so just bear with me. So, if you want to pass that along to Okay.
6:24Susan gets $2,800 to Paul Shacap.
6:35Who was the contractor for the Aiken house basement?
6:41Do we sign this?
6:42Yes, please. Usually it goes It goes to the end.
6:46to the end and when it comes back.
6:49Okay.
6:51And then we have invoice um from Ronald Perry and that's for the kayaks for the Dias Landing.
7:01The $6,700 kayak racks The kayak, yes. The dinghy, yeah. The kayak racks at Dias Landing. Did I say that? I said that. Okay.
7:10Okay. Um four kayak racks total amount $6,700 I thought for years those racks they had were not a good kind. Anyway, um four kayak racks for the Dias Landing.
7:30And our last one is and that's for the repairs for the Joseph Davis Cemetery. And it has a list on all that were Okay.
7:41repairs.
7:42This is $12,000 This is Julie Lung Cemetery uh $12,000 of That's not headstones.
7:55Basements.
8:02That's 12,050. Wow.
8:16If you still receive the Aikin House that we put up.
8:20Yeah.
8:20I need to go take separate clothes that we put to replace the balance.
8:26And that is That's on that on that paper.
8:35Yeah. Well That's on that paper.
8:40That's Buddy's crypt notes.
8:41Right.
8:47Okay.
8:49And where's the Aikin House clothes that we put?
8:52All of it.
8:53Hm?
8:54All of it.
8:55Okay.
8:59That comes to $10,000.
9:08So, I make a motion to pay $2,800 to Paul Showkat and Company for the Aikin House. This one's the Aikin House.
9:22Is that right?
9:22Yes.
9:23Hm?
9:23For the Aikin House project.
9:26Second.
9:27All those in favor?
9:29I.
9:30Are we supposed to do discussion first and then vote?
9:33Well, we could discuss it. Yes.
9:35That's nice.
9:37If you want to.
9:39Do we need to?
9:39I just it's just No, we also have a closeout report that that project has been completed.
9:48There was some extra work which I guess is being funded out of [snorts] um Diane's outfit. What's it What's it called?
9:56Historical The his The historical society.
10:00It's No, the It's more specific.
10:02DH Historic heritage Dartmouth Historical Yeah, I forgot what it DH Dartmouth Heritage Preservation Trust Okay.
10:12DHPT DHPT Okay. And so um Thank you Dartmouth Heritage Preservation Trust.
10:22So, I make a motion to pay $6,700 to Ronald Perry for four kayak racks uh as part of the Dias Landing project.
10:32Second.
10:40[snorts] Is there a So, we we made a motion, we seconded.
10:43Are there any questions?
10:45Okay. Are there any comments on this?
10:48Overdue.
10:51Good.
10:52Um No.
10:54All right.
10:55Uh all in favor?
10:57I I
11:08Are there any invoices?
11:10More invoices?
11:12They're coming back now. We have to pay them.
11:14That's it.
11:15That's it.
11:15So, I make a motion to pay $12,000 to TNT Grave Stone Solutions as part of the Joseph Davis Cemetery project.
11:26Second.
11:28Any comment, John?
11:30Yeah, I'm a little bit uncomfortable with that one. This I'd like to see a little more backup.
11:36It's There's no detail in that invoice. They list names.
11:43Um and what is it? $12,000?
11:48There's no how much it is per stone, what exactly did they do? That invoice is just I'm uncomfortable signing that one. It's too simplified for me. I I like to see the one to see if there was any more detail.
12:00Yeah, I don't.
12:01Yeah.
12:01Um I'd like to see some backup with an invoice. You know, what exactly did they do? What was the cost per stone? Um It was mostly maintenance on stones. I think there was one or two other items.
12:17I wasn't here for that, but Yes, it was to clean the gravestones, but what was the cost per stone? There's just Yeah, and also roof list the stones and $12,000. So, we're paying $500 a stone, $1,000 a stone. I didn't try doing the math, but there's no breakdown.
12:34$961.54 What is that?
12:37per stone What do you see there? That was Oh, I just added there's no detail on No, and there should be.
12:43Didn't he show the backup there?
12:44know you don't know like what level Some are easy where some hard like And I'd be surprised if my signature's on another one that came that that that simplifies usually.
12:55What was labor versus material kind of stuff like that?
12:58Yeah, you know, there's just it's too simplified. You know, there's got to be some more backup to for me.
13:03It was a pretty simple job. I I think I remember that there were a number of stones to be repaired.
13:10Uh and and a larger number to be cleaned. So, Yeah, cleaned.
13:15Which ones were those?
13:16Which is which?
13:18And uh You just got to list the names.
13:21Uh and Yeah.
13:22grave numbers or whatever it is. It does I think that's the years of death. I think that's what they I that's what they list.
13:29That's Okay, that's nice to see a little bit more. I have you know, I'm not opposed to eventually paying it, but I think we should have Let's table that one for a minute.
13:41Susan, is there another one?
13:43No, this is my last one that I have.
13:49Is my signature on that one?
13:51I think well I think they're pretty fast and loose with the taxpayers money.
13:56Yeah.
13:57Yeah, so there's nothing in there about if it was for just No.
14:01repaired We asked for more details.
14:04And think all gravestones have been sprayed with D2 biological solution.
14:10Okay, does it say that?
14:11Summary of repairs completed in this invoice.
14:14Okay.
14:14No.
14:17But it's it's not saying as a somewhat does a description as absolute It just says summary of repairs completed in this invoice and then it just has the list of people.
14:30Um Do we want to you know the process better John? Should we resend and ask for more backup?
14:37I would vote later on.
14:41I think we can conditionally approve it upon more detailed backup.
14:50Yeah.
14:52So Whether whether it's it's Do we do we vote on the motion as it stands and then if it fails we do a conditional one? Is that how?
15:01The vote I mean the it can be amended.
15:04See amend your motion.
15:06I want to amend my motion to conditionally approve payment pending more details on what work was done for the $12,000.
15:16Okay.
15:17And I'll second that.
15:19Motion.
15:21Those who are I will it up you know, as soon as it comes in.
15:23It can be Say again?
15:26Those in favor?
15:27I.
15:31Um, okay.
15:33So, I have a question. Do I process this tomorrow?
15:36Or you want to wait?
15:37Uh, uh let I get more information.
15:40Right.
15:40So, that I don't be in trouble.
15:41them and let them know. Just send up some backup on, you know, with some description on what was done. Some backup, how much Prestone Was there any pairs or was it just cleaning?
15:51Yeah.
15:51But then once you get that information, the check, you have all our signatures, the check can be Okay.
15:56Okay. And I'll send it. I'll send it to all of you.
15:58Yeah.
15:58Great.
16:00Okay.
16:02Um
16:12Um Okay. The Aikin House closeout report.
16:18Um Who's Buddy? Okay.
16:23Uh, Diane wants reimbursement for 22,008, which we approved.
16:28And says Buddy that will leave a balance of um 22 Yeah, that was incorrect on Buddy's part.
16:37He said 2250, but it was 28.
16:42Um 20 28 Which one are you talking about?
16:49That's his note to me.
16:50Correct.
16:51Yeah, that was incorrect. He said Michelle can confirm this. I didn't, it was 2800.
16:5620, okay.
16:57And we we did that one, right?
16:58that one.
16:59That's the one we just Okay.
17:01Fine.
17:03Um, and So, we need that lights invoice, [clears throat] please.
17:08Oh.
17:10And Um Okay. Thank you.
17:19And warm letters of appreciation to um Margaret and Joe um our who have left us.
17:33Do you have those?
17:34Uh I have those.
17:36Um I Is there any commentary on the these these letters to Margaret and Joe uh thanking them for their I I don't think I received a copy.
17:51What? Buddy sent Oh.
17:52Buddy sent them twice.
17:54Yeah. I don't have a problem with it, but I I don't recall reading it if he did send it.
17:59Yeah, Buddy sent those last Friday.
18:08You want Should we read the letter out loud? Just so we can all hear it.
18:12And see if Okay.
18:16To Joe. Dear Joe, on behalf of Dartmouth Community Preservation Committee, I'd like to extend our deep appreciation for your eight years of service as the Park and Recs Board representative to the CPC.
18:28[cough] CPC has benefited tremendously from your extensive knowledge of the town of Dartmouth.
18:36Your interest and investment in the broad scope of CPA projects proved invaluable contributions to the work of the CPC in reviewing proposals, monitoring the progress of projects, and resolving issues to ensure the CPA projects were successfully completed to the benefit of the wider Dartmouth community.
18:55With gratitude, Howard Buddy Baker Smith, Chair, Dartmouth CPC.
19:04To Margaret.
19:05On behalf of the Dartmouth Community Preservation Committee, I'd like to extend our deep appreciation for your five years of service as the planning board's representative to the CPC.
19:16CPC has benefited tremendously from your extensive knowledge of the town of Dartmouth as well as your planning and real estate experience.
19:25This was most evident in your insightful review of project proposals that highlighted opportunities for sponsors to strengthen and clarify their projects.
19:35Your work on the CPC helped to ensure that the Dartmouth pres that the Community Preservation Funds Act Funds have a meaningful and positive impact on the Dartmouth community. With gratitude, Howard Buddy Baker-Smith, Chair, Dartmouth CPC.
19:55[snorts] Okay.
19:57Is there a motion to Is there any Um any alterations, comments?
20:05Any what?
20:07I would like to read it. I think we're all in uh I Well, I'm I shouldn't put words in people's mouths. I have no problem with the letter. What It's well deserved. Um but what I don't see here, it's from the chair of the Dartmouth CPC. I would like it to see on behalf of the CPC.
20:33Buddy, I have no problem with Buddy signing the letter.
20:35with on behalf of the Dartmouth CPC.
20:38Okay. You're right. I'm sorry. I'll take And um Yeah, no. That says it.
20:45Yeah.
20:46And um [snorts] Yeah.
20:50My apologies.
20:51I'll make a motion to approve um the two letters.
20:56Second.
20:57Those in favor?
20:58I.
20:59I.
21:01Okay.
21:02Uh and next meeting.
21:10July 14th?
21:12July 14th.
21:15Um I'm going to be away, but that's you can carry on bravely.
21:20I will be away also.
21:22And I have [clears throat] a presentation that night in Hingham.
21:25Okay.
21:26Well, that that puts uh I would suggest to do the 7th, the week before or the week after or I can do this I mean, where am I?
21:44[snorts] I could do the 7th uh or the 21st.
21:52I think we should do the 7th.
21:54Mhm?
21:5421st would go right into August. We'd totally be off.
21:58Okay.
21:59I mean Everybody can make the 7th so far. Nope.
22:03Yes.
22:03Yes.
22:04Good.
22:05So Yeah. But what that's just one. There was three that couldn't make the 14th, so I think you should do the 7th.
22:14And I'll check with Buddy, too. If there's any change, I'll let everyone know.
22:17So we're saying the 7th?
22:19Mhm.
22:27I'm motion to adjourn.
22:30I second.
22:34All in favor.
22:35I.
22:35I.
22:36I.